Recurring game night
Keep a weekly or monthly game night going: post the same slot every week, or open a date vote each time. How EventMoot does both, and what each plan includes.
A regular game night usually ends the same way: not with a fight, but with the organizer getting busy for a few weeks. Nobody asks “are we on Thursday?”, so nobody turns up, and the group quietly stops meeting.
EventMoot keeps the sessions coming without anyone having to ask. It handles the two kinds of regular group differently. Some groups have a fixed slot, like every Thursday at 7 PM, and only need to know who’s coming each week. Others move around and need to vote on a time every time. EventMoot does both, and you can run several patterns in the same group.
Recurring patterns are part of the Ent plan, which is $5/mo or $50/yr. On the free Entling plan you can still keep a weekly night going by hand, as described below.
How to set up a recurring game night
Make your group a moot
A moot is a group that keeps meeting. Invite your players once, and every session in the moot reaches all of them. When you set up the moot, fill in When do you usually meet? with your usual day, time, length and time zone. The recurring form starts from those.
Choose how sessions are set
On the moot’s Recurring Events page, the moot leader or an admin creates a pattern and picks one of two kinds:
- Same time every week: pick the days, start time and length, and whether it repeats every week or every other week. Each session is posted already decided, a set number of days ahead.
- Vote on a time each period: weekly, every two weeks, monthly or a custom interval. EventMoot opens a date poll ahead of each period, members vote, and you finalize the winner.
Let everyone answer
For a fixed slot, members get one notice when a session is posted, showing the moot’s time and their own, and answer Going, Maybe or Can’t go. For a voted session, they mark Yes, Maybe or No on each date. Either way, each session ends up with a decided page that anyone can add to their calendar.
Skip or move a week
Holidays happen. Choose Skip this week for one session, with an optional note: a week that isn’t posted yet simply won’t be, and a posted one is cancelled and everyone who said Going or Maybe is told. Move this week shifts one session to another day or time within a week of its usual slot, tells everyone, and leaves the rest of the pattern alone.
Fixed weekly or vote each time? Ent plan
Pick Same time every week if your group already has a night and the only question is who can make it. There’s nothing for you to do each week unless you skip one, and the session stays at the same clock time in the moot’s time zone when daylight saving changes.
Pick Vote on a time each period if the night changes with people’s shifts, kids or other campaigns. You can choose the dates and times to offer yourself, or use Smart Scheduling, which suggests times from the availability your members have saved. You still finalize each session, so you stay in control of the date.
On Entling: run it again by hand
Without Ent, open a decided event and choose Run again next week. It makes a draft of the next session: either the same time a week later, where people answer Going, Maybe or Can’t go, or the same date poll with every date moved on a week. Nothing is sent until you publish it. It takes a minute a week instead of none, and it’s free. See creating events for the details.
What it costs
Entling, the free plan, covers everything above that isn't marked Ent, with limits on events, polls and people per event. Ent is $5/mo or $50/yr, raises those limits and adds the features marked Ent. The pricing page lists each plan's current limits.
Questions
Are recurring game nights free?
Recurring patterns are part of Ent, which is $5/mo or $50/yr. On Entling, the free plan, you can repeat a session yourself with Run again next week, which drafts the next one for you to publish.
Can we meet every other week or once a month?
Yes. Same time every week can repeat every week or every other week, on one or more days. Vote on a time each period also supports monthly and custom intervals, such as every 10 days.
What happens when the clocks change?
A fixed session stays at the same clock time in the moot’s time zone across a daylight-saving change. Members in another time zone see it in their own time, which can move by an hour when only one of the zones changes.
Who can set up a recurring pattern?
The moot leader and the moot’s admins, from the moot’s Recurring Events page. Members don’t set anything up: they answer each session as it comes.
See it before you sign up
The sample poll is the same poll your group would answer. No account needed, and nothing is saved.