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EventMoot compared with When2meet and Doodle

EventMoot is a scheduling app for D&D, TTRPG and board game groups. When2meet and Doodle are good tools too. This page sets out what each one does, so you can pick the one that fits your group.

Last checked 18 October 2026

At a glance

EventMoot, When2meet and Doodle compared
FeatureEventMootWhen2meetDoodle
PriceEntling is free; Ent is $5/mo or $50/yrFree; donations acceptedFree plan; Pro from USD 11 per seat per month, billed annually
Free planEntling: 5 events per month, up to 20 attendees per event, up to 5 polls per event and 1 moot with up to 10 membersNo plans: anyone can create and answer surveys at no costOne Group Poll, one Booking Page, one 1:1 and 3 basic Sign-up Sheets
AdsNoYes, third-party ads help cover its costsPro lists “No ads” among its features
Account needed to voteNo; guests answer from the linkNo (an optional account finds your events and sends email alerts)No; voters give the organizer their name and email
Account needed to create a pollYes, a free Entling accountNoYes, a free or paid account to finish creating one
Time zonesEach viewer sees times in their own time zoneThe organizer picks the survey's time zone; Days of the Week surveys assume everyone is in one time zoneEach participant sees times in their own time zone
Yes / maybe / no answersYes, Maybe or No on each dateNot checkedYes, If need be, or No on each time
Ranking pollsYes, on every planNot checkedNot checked
Adding the decided time to a calendarAdd to Google Calendar or download an .ics file from the decided pageNot checkedWith a connected calendar, the booked time is added automatically
Recurring sessionsYes, on EntNot checkedNot directly; its FAQ suggests setting the repeat in a calendar invite
Standing groupsMoots with a message board; Entling has 1 moot with up to 10 membersNot checkedNot checked
DiscordDiscord webhook alerts on Ent (up to 3)Not checkedNot on its integrations page (which lists Zapier)

Side by side

  • EventMoot vs When2meet: When2meet is a free availability survey: the organizer picks dates (or days of the week) and a time range, and each person gives their availability.
  • EventMoot vs Doodle: Doodle is a scheduling suite for work: group polls, booking pages, 1:1s and sign-up sheets, with video-call integrations on paid plans.

When When2meet is the better choice

  • Nobody, organizer included, wants to make an account: When2meet needs none to create or answer a survey.
  • You want everyone to give their availability across a whole time range, rather than answer a set of chosen times.
  • You want a Days of the Week survey with no dates, for a group in one time zone.
  • You only need to find a time and want a tool that is free for everyone, with no plan to choose.

When Doodle is the better choice

  • You schedule work meetings and want Zoom, Microsoft Teams or Webex links added for you (a Pro feature).
  • You also need booking pages, 1:1s or sign-up sheets for clients, all in one tool.
  • Your team needs an admin console, roles and permissions, or SSO (Team and Enterprise plans).
  • The people you invite already use Doodle and expect it.

Sources

Each When2meet and Doodle fact above was read on its own public pages on 18 October 2026. “Not checked” means we could not confirm it there, so we don't guess. EventMoot's column comes from our current plans.

Try a sample pollSee plans and prices