Setting Up Your Availability

Accessing Availability Settings

Open Availability in the sidebar, or go to Settings > Availability.

You can also get there from your Dashboard using the Availability widget.

Initial Setup

When you first set up your availability, you'll go through a quick wizard:

Step 1: Set Your Timezone

Your timezone determines how times are displayed and stored:

1. Select your timezone from the dropdown
2. This should match where you typically are when playing
3. You can always change it later

EventMoot uses your browser's timezone as the default, but you can override this if needed.

Step 2: Customize Time Slots

Time slots are named periods that make scheduling faster. The defaults are:

To customize:

1. Click on any time slot
2. Adjust the start and end times using the time picker
3. Save your changes

Changing a slot's hours applies to every day you've chosen that slot, and scheduling uses the new hours straight away. Reset to defaults puts all four slots back to the hours above.

Most gaming groups meet during Evening or Night, but feel free to adjust these to match when you're actually free.

Step 3: Set Your Weekly Pattern

Select which time slots you're available for each day:

1. Click on any day (Monday, Tuesday, etc.)
2. Toggle the time slots you're available during
3. Use the quick-select buttons for common patterns:
   • Weekdays - Selects Monday through Friday
   • Weekends - Selects Saturday and Sunday
   • All - Selects every day
   • Clear - Removes all selections

Availability Preferences

Beyond your schedule, you can configure a few preferences:

Buffer Time

Buffer time adds padding between events:

1. Go to Settings > Availability > Settings tab
2. Set your buffer time (0-60 minutes)
3. This time is blocked before and after your sessions

Buffer time helps when you:

• Need time to set up your gaming space
• Want a break between back-to-back games
• Play in person and need travel time

Auto-Decline Conflicts

When enabled, EventMoot can automatically decline event invitations that conflict with:

• Your existing finalized sessions
• Your unavailable times
• Your buffer time preferences

This prevents accidentally double-booking yourself during convention season or when you're in multiple campaigns.

To enable:

1. Go to Settings > Availability > Settings tab
2. Toggle Auto-decline conflicts
3. Choose your conflict handling preference

Availability Status

Your availability status shows whether you have everything set up:

Fully Configured

• Weekly pattern is set
• Timezone is confirmed
• At least one time slot is selected

Partially Configured

• Some settings are missing
• You'll see prompts to complete setup

Not Configured

• No availability set
• Your Moots can't use your availability for smart scheduling

Syncing with Calendars

EventMoot can connect to external calendars to check for conflicts:

Google Calendar Integration

1. Go to Settings > Calendars
2. Click Connect Google Calendar
3. Authorize EventMoot to read your calendar
4. Select which calendars to sync

Once connected:

• Events from your calendar are checked for conflicts
• Calendar events don't change your base availability
• The sync updates automatically

This is great if you have other commitments (family events, classes, etc.) that might conflict with game sessions.

Visibility Settings

Control who can see your availability:

In Moots

• By default, Moot members can see when you're available (not specific times)
• Group admins can see your detailed availability for scheduling
• You can limit visibility per group

On Events

• Event organizers see your availability for scheduling
• Other attendees see combined group availability (not individual schedules)

Troubleshooting Setup

My timezone is wrong

1. Go to Settings > Availability > Settings tab
2. Click the timezone dropdown
3. Search for your correct timezone
4. Save changes

Times appear shifted

This usually happens with Daylight Saving Time transitions. EventMoot handles this automatically, but if you notice issues:

1. Verify your timezone is correct
2. Check that your time slots haven't drifted
3. Contact support if the issue persists

Setup wizard doesn't appear

If you've partially set up your availability before:

1. Go directly to Settings > Availability
2. All options are available on this page
3. The wizard is only for first-time setup

Best Practices

Be Realistic

• Don't mark yourself available 24/7
• Account for meals, sleep, and life outside gaming
• It's better to be conservative and expand later

Update After Life Changes

• New job or class schedule? Update your pattern
• Moving to a new timezone? Update that too
• Seasonal changes (summer break, holidays) might need updates

Use Exceptions for One-Offs

• For single-date changes, use exceptions
• Only modify your weekly pattern for permanent changes
• This keeps your availability accurate for future scheduling