Document Library

Overview

The Document Library is your Moot's shared file storage. Upload documents, organize them in folders, and keep everyone on the same page.

Accessing the Library

1. Navigate to your Moot
2. Click the Documents tab
3. Browse or search for files

Uploading Files

Single File Upload

1. Click Upload
2. Select a file from your device
3. File is uploaded and added to the library

Multiple Files

Drag and drop multiple files at once, or select multiple files in the file picker.

Supported File Types

The library supports most common file types:

File Size Limits

Limits depend on your subscription tier:

Organizing Files

Folders

Create folders to organize your documents:

1. Click New Folder
2. Name the folder
3. Drag files into the folder

Folder Hierarchy

Folders can be nested:

Documents/
├── Rules & Guidelines/
│   ├── House Rules.pdf
│   └── Character Creation.docx
├── Session Notes/
│   ├── 2024/
│   │   └── Session 1.docx
│   └── Archive/
└── Maps/
    └── World Map.png

Moving Files

Drag and drop to reorganize:

• Move files between folders
• Move folders into other folders
• Move items to root level

File Details

Click a file to view its details:

Information Shown

• File name and type
• Upload date
• Uploaded by
• File size
• Download count
• Last accessed

File Actions

Version History

Track changes to documents:

How Versioning Works

1. Upload a file with the same name
2. Previous version is preserved
3. View version history in file details

Viewing Versions

1. Open file details
2. Click Version History
3. See all previous versions
4. Download or restore any version

Version Limits

• Last 5 versions are kept (Ent)
• Entling tier: No versioning

Searching

Find files quickly:

Search Features

• Search by file name
• Search by folder name
• Filter by file type
• Filter by upload date

Quick Access

Recent files appear at the top of the library for easy access.

Sharing

Within the Moot

All members can view and download files by default. Admins can restrict access per folder if needed.

External Sharing

Files are not publicly shareable by default. To share externally:

1. Download the file
2. Share via your preferred method

This keeps your Moot's content private.

Storage Management

Checking Usage

View your storage usage:

1. Go to Document Library
2. Click Storage Info (or check Moot settings)
3. See used vs. available space

Freeing Space

If you're running low on storage:

• Delete unused files
• Remove old versions
• Archive to external storage
• Upgrade your plan

Activity Log

Admins can view document activity:

Tracked Actions

• File uploads
• Downloads
• Renames
• Moves
• Deletions

Viewing the Log

1. Go to Moot Settings
2. Click Activity Log
3. Filter by document activities

Best Practices

For Organizers

• Create a clear folder structure early
• Document your organization system
• Regularly clean up old files
• Set expectations for what belongs in the library

For Members

• Use descriptive file names
• Upload to the correct folder
• Don't duplicate files unnecessarily
• Update rather than create new versions

Folder Suggestions

Common folder structures for groups:

D&D Campaign:

• Rules & Homebrew
• Character Sheets
• Session Notes
• Maps & Assets

Board Game Night:

• Rulebooks
• Score Sheets
• Game Reviews
• Wish List

TTRPG West Marches:

• World Lore
• Faction Info
• Session Logs
• NPC Directory